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Office Paper Recycling
The Big Picture In order to help create robust markets for recycled paper products, businesses
and consumers also need to purchase products made from recycled paper. A paper
recycling program should operate in tandem with efforts to purchase office products
made from recycled content. * Recycling vendors collect and recycle paper. Their ability to sell paper depends on the current state of the commodities market, which responds to demand for recycled fibers. * Recycling coordinators must have the time and motivation to start and maintain a recycling program. Getting Down to Business * Bank of America\'s recycling programs grew from an initial diversion of 1,400 tons per year of computer and white paper in 1970 to divert 14,591 tons of paper in 1997. The company saved an estimated $483,000 in trash hauling fees by recycling paper. (Figures stated are pre-merger with NationsBank.) The bank has also undertaken major source reduction such as changing report procedures, reducing forms, using two-sided copying, routing slips, and e-mail. * Hewlett Packard diverted from landfill 78% in 1997, or approximately 91 million pounds, of solid waste. Most of this material was recycled, including 43 million pounds of paper -- an amount equivalent to more than 367,000 trees. HP also offers its own brand of recycled content office paper, containing 20% post-consumer recycled content. * NYNEX, a division of Bell Atlantic, recycles old phone books into payment remittance envelopes. The envelopes contain at least 75% recycled content. "By using recycled envelopes, we are creating a new, additional market for old directories," said Ken Teal, director of Environmental Issues for NYNEX Informational Resources Co., publisher of NYNEX\'s White Pages and Yellow Pages. "We\'ve now created the opportunity for every phone book to be recycled and, in fact, are beginning to realize that the demand for old phone books happily is exceeding the supply." The Upside * Financial savings from decreased garbage disposal costs. * Environmental benefits from cutting fewer trees and energy savings from less virgin paper production. Reality Check * Setting up an office paper recycling system typically requires a commitment from an employee or group of employees and also requires time to educate employees. * It may require a capital investment in recycling bins. * If your current waste hauler does not collect recyclables, working with an alternative vendor could increase administrative tasks and costs. * If the recycling vendor does not pick up recyclables, your company may have to transport materials to a recycling site, requiring staff time and transportation costs. * An industrial paper recycler may have difficulty finding a vendor to accept its materials, or to find space to store large quantities of recyclables such as corrugated cardboard. * Recycling markets can be volatile -- the price paid for recycled paper may fluctuate, making the economics of recycling occasionally unprofitable. Action Plan * Keep it simple. The fewer changes people must make in their daily routines to recycle, the greater the chances for success. * Get top management support. It\'s critical that everyone know who\'s backing recycling efforts. Get the CEO, COO, or CFO involved in announcing the program and rallying support. * Provide sufficient instructions. Label bins or collection boxes with clear information about what to put in -- and what to keep out. Refer to specific company forms and documents by name and number, if necessary (e.g., "Put Req. Form 3503 here."). * Monitor and follow up. Use surveys, interviews, and inspections to see how the system is working. Spot-check recycling bins and trash cans to see if people are following directions about what to put where. * Seek feedback. Have someone available to answer employee questions. Ask employees their ideas on how to make the system easier to use. * Measure. Keep track of where paper is going: how much of what kinds of paper are being purchased, discarded, and recycled. That will help you establish recycling goals and track their progress. * Keep building awareness. Market recycling programs through newsletters, posters, e-mail, and company meetings. Let everyone know how the program is going, including how much trash is being saved -- or could be saved -- from landfills. * Reward and recognize. Give prizes -- or at least recognition -- to individuals and departments doing a good job. Consider offering incentives and motivators, such as prizes or special events, for exemplary recycling efforts. * Involve your waste hauler. Many firms have in-house expertise they can lend to help set up, maintain, or improve a program. Make such services-including monitoring, measuring, and reporting-part of the negotiations for your waste-hauling contract. * Don\'t rest on your laurels. Keep in mind that even the most successful recycling programs need continuous improvement, fresh thinking, and periodic overhauling.
* Recycled Paper Coalition (c/o Peninsula Conservation Center Foundation 3921 E. Bayshore Rd. Palo Alto, CA 94303; 650-985-5568; rpc@econet.org) is a coalition of businesses that make a commitment to use recycled paper and purchase recycled paper products. Web site has useful glossary of terms, publications and links to recycling and buy-recycled information. * Earth\'s 911 Lists resources in each community for various environmental efforts, including paper recycling. * U.S. Conference of Mayors, Office Paper Recycling Project promotes office paper recycling through various programs, including National Clean Your Files Day. Bottom Line Author: http://www.greenbiz.com/toolbox/essentials_third.cfm?LinkAdvID=4164 |